Stage and Gate Workflow Automation | Macedon

The process of taking a product from ideation to launch involves research, collaboration, review, and approvals to ensure quality. Every organization uses dozens of structured processes that require coordination across teams. These structured processes include a series of phases called “stages” and approvals referred to as “gates.”

These critical processes are integral to organizational growth. However, running the stage and gate process can be expensive and unwieldy. Companies need a way to track which stage the idea is in, who is responsible for which parts of the process, and what the conditions are for approval. Stage and Gate is a framework for structured approvals across key milestones using adjustable rules. This type of structured approval system ensures consistent decision-making and supports governance workflows critical to regulated environments.

Macedon’s Stage and Gate solution is a configurable Appian-based application that drives structured decision-making throughout processes. By enforcing and digitizing the Stage and Gate process in Appian, we ensure accountability. Our Stage and Gate solution streamlines approval processes during the product lifecycle by removing bottlenecks and aligning teams more quickly, especially in strictly regulated and high-change environments.

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How Macedon Enables Stage and Gate with Appian

Macedon’s Stage and Gate solution brings structure and efficiency to complex approval workflows by leveraging the full capabilities of Appian’s low-code platform. Our approach simplifies process execution, ensures accountability, and supports governance at every milestone. Here’s how we enable Stage and Gate success with Appian:

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Workflow Automation

Streamline complex product lifecycle steps with automated, low-code workflows.

SLA Tracking

Monitor performance and stay compliant with real-time SLA tracking and alerts.

Stage Customization

Easily tailor process stages to align with your organization’s unique workflows.

Task Assignment & Routing

Ensure the right people take action at the right time with intelligent task routing.

Centralized Documentation

Keep key documents organized and accessible by stage to improve visibility and audit readiness.

Gate Criteria Definition

Define and enforce approval rules to drive consistency and governance at every milestone.

Key Features & Workflow Capabilities

Macedon Stage and Gate leverages Appian-driven capabilities to save time and ensure alignment with governance policies. Stage and Gate supports enterprise decision management through real-time visibility and control. Entire workflows can be constructed in a matter of minutes using the power of Appian low-code Business Process Management (BPM) tools. Key Features & Workflow Capabilities of Stage and Gate include:

Dynamic Form Creation
Stage-Specific SLAs
Audit Trails
Notifications
Permission Control
Workflow Customization

Benefits and Business Value

With Macedon’s Stage and Gate, companies reduce manual oversight, eliminate version control issues, and streamline executive approvals. Stage and Gate provides a fast and reliable way to structure mission-critical approval processes using digital process management tools, all without overwhelming development teams and overcomplicating the user experience. Macedon Stage and Gate delivers key advantages, including:

Accountability
Improved Visibility
Accelerated Processes
Audit Readiness

Common Use Cases

Stage-gate processes are used across all industries for critical business decisions.

New Product Development
Sales Deal Desks
RFx generation & adjudication
RFx responses

What are our Clients Saying?

“Thanks for your thoughtful solutions,
your anticipation of needs, and just being a great partner to work with.”

Product Owner at a
Regional Bank

“[Macedon] made this project
seem easy. Always prepared,
always on target.”

Product Owner at a Healthcare Organization

“[Macedon] proactively suggests process improvement items that had never occurred to me.”

Sponsor and AVP at an Insurance Organization

Why Macedon for Stage and Gate

Macedon is a Premier Appian Partner, meaning our team has the deep expertise needed to provide Stage and Gate solutions that meet the demands of complex enterprise workflows. Our battle-tested framework for Stage and Gate allows your company to evolve your approach as business needs and compliance requirements change.

Macedon provides consulting services for Appian low-code process automation solutions, including Stage and Gate. We have a track record of more than 800 successful Appian engagements for over 150 clients.

Success Stories

Providing the Best Patient Outcomes in Clinical Oncology

Success Stories

Providing the Best Patient Outcomes in Clinical Oncology

Critical Manufacturing: Automating Tracking and Reporting for Quality Control

Success Stories

Critical Manufacturing: Automating Tracking and Reporting for Quality Control

Electricity Service Delivery: Transforming the Transmission Rights Auction System

Success Stories

Electricity Service Delivery: Transforming the Transmission Rights Auction System

Related Appian Solutions from Macedon

Macedon offers other Appian-powered solutions that help companies in heavily regulated industries manage production and change management workflows. These solutions are designed to meet the demands of digital process management and enterprise decision management across key industries. For companies in the Manufacturing, Life Sciences, and Pharma industries, Regulatory Change Control Management (RCCM) and Manufacturing Change Control Management (MCCM) use dashboards to centralize all the information related to changes, simplifying management and the audit process.

In partnership with Appian, Macedon provides solutions for:

Regulatory Change Control Management (RCCM)
Manufacturing Change Control Management
Idea to Launch - New Product Development

Available on Appian's AppMarket and AWS Marketplace

Blog Post: Stop Circling Back and Start Moving Forward with Stage and Gate

In the world of high-stakes, high-significance business decisions, no one wants to end up in a scenario where needs go unmet or money is lost because of a lack of due diligence. But building consensus, assembling committees, and collecting approvals can be a time-consuming and exhausting process with dire consequences if done incorrectly.

Scrap those ever-expanding to-do lists of emails and meetings for Macedon Technologies’ Stage and Gate solution so you can spend more of your time and energy on the high-value activities that grow your company.

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